21 resolutions in 21 days – Episode 16

Why we are moving conflict of interest procedures to an AMT Board Charter

Currently, the AMT Constitution is dense with legal terminology and complex cross-references that obscure the basic principle that directors must act in AMT’s best interests and declare when they can’t or might be compromised.

The Constitution still needs to establish the fundamental principles: that directors must declare conflicts; that they can’t vote on matters where they have interests; and that they need Board approval to act in certain circumstances. These core protections ensure legal compliance and member confidence. However, the specific mechanics of how this is managed (for example, written versus oral declarations, exact timing of disclosures, record-keeping formats, detailed approval processes) are operational details that belong in a more flexible document.

Moving these procedures to an AMT Board Charter maintains all legal protections while creating practical benefits:

• Directors get clear, usable guidance without constitutional complexity
• Procedures can evolve as best practices change or technology improves
• Updates don’t require member votes to amend the Constitution
• Members get a cleaner, more accessible Constitution focused on principles.

The simplified constitutional provision states the rules clearly, while the Board Charter provides the detailed guidance that directors need to follow procedures correctly.

And we already have a well-developed draft version of an AMT Board Charter. Once finalised, pending the outcome of the Special General Meeting, the Charter will be publicly available on the AMT website. .

Are you joining us at the Special General Meeting on October 19?

All AMT members are welcome to attend. Please register here.

Unable to attend but still want to exercise your democratic right? Complete a proxy voting form and return it to AMT Head Office.

This is Episode 16 in our blockbuster blog bonanza “21 Resolutions in 21 Days”, exploring the cases for constitutional change that will be considered at the upcoming Special General Meeting on October 19. Each change is designed to strengthen AMT’s governance and better serve members.

Tomorrow: If ever we needed a sanity clause in the Constitution, this is it.